Real Estate 4 weeks
+64%
viewings booked
From 4-hour replies to 9-second conversations
An AI leasing and sales agent that responds instantly to every portal enquiry, qualifies buyers and books viewings into agent calendars.
Harbor Realty
System online · 1,284 automations in flight
Your Business, On Autopilot
We design, build and fly the AI agents and automations that answer every lead, clear every inbox and sync every tool, so your team can focus on the work only humans can do.
- Hours saved / client / mo
- 320+
- Average first-year ROI
- 4.9x
- Client retention
- 98%
HDG 042° · ALT 32,000 SYS.NET
Live workflow Run #20,418 · 1.8s
- New lead Webhook
- AI qualifies Score 87
- CRM synced HubSpot
- Call booked Tue 2pm
Trusted by operators at fast-growing teams
- Northwind
- Helix Labs
- Vantage
- Meridian
- Arcfield
- Lumen & Co
- Quanta
- Brightline
Plugs into the tools you already fly with
400+ integrations supported
n8n Zapier Make HubSpot Salesforce Slack WhatsApp Gmail Stripe OpenAI Airtable Notion Twilio Shopify
Flight systems
Six systems. One mission control.
Every service plugs into the same monitored, documented platform, so your automations work together instead of fighting each other.
SYS-01
AI Agents & Chatbots
Always-on agents that answer questions, qualify leads and take real action inside your tools.
live preview
> Visitor: Do you ship to Canada?
> Agent: Yes, 3-5 days. Want me to check stock on your size?
> Action: Order #4821 updated
SYS-02
Voice Agents
Natural-sounding phone agents that answer every call, book appointments and route with context.
live preview
> Incoming call: +1 (415) ...
> Agent: I can book you Tuesday at 2pm. Does that work?
> Calendar: Appointment confirmed
SYS-03
Workflow Automation
Connect your apps into reliable, self-running workflows that eliminate copy-paste work.
live preview
> Trigger: New invoice in Gmail
> AI: Extract vendor, total, due date
> Action: Create bill in Xero
SYS-04
CRM & Lead Automation
Capture, enrich, score and follow up with every lead automatically, so none slip through.
live preview
> New lead: Sarah Chen, VP Ops
> Enriched: 240 employees, SaaS
> Score 87: Routed to AE and booked
SYS-05
Email & WhatsApp Automation
Personalised email and WhatsApp journeys that feel one-to-one and run on their own.
live preview
> Cart abandoned: 2 items
> WhatsApp: Hi Maya, still thinking it over?
> Recovered: $184 order placed
SYS-06
AI Consulting
A clear, prioritised AI roadmap tied to measurable ROI, not hype.
live preview
> Opportunity #1: Invoice intake
> Effort: Low / Impact: High
> Projected: 42 hrs saved / week
Interactive demo
Build your automation in 3 clicks.
Pick a trigger, an AI action and a destination. Watch the flow assemble itself, and see how much time it would give back to your team.
Flow preview Compiling…
trigger
action
tool
Saved per run
0 min
Runs / month
400
Hours back / mo
0
Flight plan
How we fly.
A proven four-stage flight plan that takes you from manual chaos to a self-running business, with no surprises.
Stage 01 / 04 Audit
› Invoice intake42 h/wk
› Lead follow-up31 h/wk
› Weekly reporting11 h/wk
Blueprint v1.3 · approved
$ pilot deploy --env staging
✓ 14 nodes compiled
✓ 6 integrations authenticated
✓ 312 test cases passed
✓ Error handling & retries armed
✓ Runbook generated
› Ready for launch_
Hours saved
+312/mo
Uptime
99.9%
Before vs after
Manual mode vs. autopilot.
Drag the slider to see the same week, flown two different ways.
Manual mode
Week 38
- Copy new leads into the CRM 12 min each
- Chase unpaid invoices 20 min each
- Build the weekly report 3 hrs / week
- Answer "where is my order?" 6 min each
- Book discovery calls 5 emails back & forth
Time spent
38 h
Error rate
6.2%
Reply time
4 h
← ManualAutopilot →
ROI calculator
What is autopilot worth to you?
Move the sliders to estimate what automating repetitive work would return. We assume a conservative 70% of that work can be automated.
Projected savings
Annual savings
$0
Hours back / month
0
Monthly savings
$0
Full-time equivalents
0
Est. payback
–
Payback estimated against a Growth System project build. Your audit gives you an exact model.
Flight logs
Results you can measure.
Real systems for real teams. Drag to explore.
E-commerce 5 weeks
$41k
added monthly revenue
Recovering $41k a month in lost revenue
An AI support agent plus WhatsApp recovery journeys for a fast-growing fashion brand drowning in tickets.
Nova Threads
Healthcare 6 weeks
-45%
no-show rate
A voice agent that answers 1,200 calls a month
A privacy-first AI receptionist for a multi-site physiotherapy group, handling bookings, reschedules and reminders.
ClearPath Clinics
Finance 7 weeks
92%
less manual entry
Cutting manual data entry by 92%
AI document extraction and reconciliation workflows for an accounting firm serving 600 small businesses.
Ledgerline
Education 3 weeks
+34%
application completion
34% more completed applications
An admissions assistant and CRM nurture system for an online academy with seasonal enquiry spikes.
BrightPath Academy
Professional Services 2-week audit
6.2x
first-year ROI
A 12-month AI roadmap that paid back in 10 weeks
An operations audit and roadmap for a 90-person consultancy, followed by three high-ROI automations.
Atlas Advisory
Crew reports
Operators who stopped flying manual.
“Automate Pilot rebuilt our lead flow in three weeks. We now reply in seconds and booked 3x more sales calls the following month.”
3.1x booked calls
“They think like operators, not just engineers. Every automation came with a clear ROI and it has kept running without a hiccup.”
92% less data entry
“Our voice agent answers 1,200 calls a month. Patients are happier and our front desk finally has time to breathe.”
-45% no-shows
“The best agency partner we have worked with. Transparent, fast and genuinely obsessed with results.”
$41k added / mo
“We went from a dozen AI ideas to a clear, funded roadmap in two weeks. The first project paid for everything.”
6.2x first-year ROI
What exactly does Automate Pilot do?
We design, build and run AI automation for growing businesses: AI agents and chatbots, voice agents, workflow automation, CRM and lead automation, and email and WhatsApp journeys. We handle everything from strategy to monitoring.
How quickly will we see results?
Most clients have their first automation live within two to three weeks and see measurable time savings in the first month. Larger systems are rolled out in stages so value arrives early.
Do we need technical people on our team?
No. We handle the technical work and train your team to use, monitor and request changes to every system we build.
Is our data safe?
Security is built into every build: least-privilege access, encrypted credentials, zero-retention AI providers, audit logs and self-hosting options for sensitive data.
What does the free audit include?
A 30-minute call where we map your key workflows, identify the highest-ROI automation opportunities and give you a prioritised plan. You keep the plan whether you work with us or not.
Cleared for takeoff
Ready to put your business on autopilot?
Book a free 30-minute automation audit. We will map your workflows, find the hours you are losing and hand you a prioritised flight plan, whether you work with us or not.
No obligation · 30 minutes · Actionable plan